Vendor Managed Inventory that keeps samples moving.
Standards, reagents, filters, vials and consumables — stocked to the math, so nothing sits expired and nothing runs out mid-batch.
| Months | Per Month | Overrides | Vendor | Live On Hand | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Item | Type | Size | Shelf Life | Mo | Lead | Usage | Safety | Buffer | MOQ | On Hand | Max | Min | Hold Risk | Reorder At | Order Qty |
What a stockroom really costs an analytical lab
Labs overbuy to protect the schedule — then pay for it in expired standards, failed QC, and the cost that hurts most: samples that miss their hold time and have to be recollected.
Standards and reagents carry dated shelf lives. An expired standard is not just wasted spend — it invalidates the calibration that depends on it.
Ordering deep to avoid a stockout ties up budget and bench space in material that may date out before the next project needs it.
A failed QC check on out-of-date material means re-preparing, re-calibrating and re-running — analyst hours nobody budgeted.
Miss a method hold time because a vial or filter ran out and the sample is gone. Recollection is on the lab, and the client's schedule slips.
What a managed program puts back on your bottom line
Typical savings from KTEC's aerospace VMI program — the same reorder engine and the same on-site team, applied to laboratory operations.
Figures reflect results from KTEC's aerospace and industrial managed-inventory customers.
Min & reorder levels, calculated — not guessed
Every item's Min and Reorder point is computed from real drivers — including the shelf life that makes lab inventory different from everyone else's — with vendor minimums built into the formulas.
Computed per item
Live values, like the engine in the hero.
Every lot accounted for, from receipt to the bench
The documentation your accreditation depends on, managed as part of the inventory — not chased down after the fact.
Shelf-Life Tracking
Expiration dates tracked per lot for every standard and reagent on the shelf.
90-Day Forecast
See what dates out next quarter before it quietly expires in the stockroom.
CoA on Demand
Certificates of analysis tied to the lot you actually received.
Lot Traceability
Full chain from receipt through consumption, ready for audit.
Managed bins, barcoded and stocked to the math
Our team owns the bin stock — labelled with Min/Max, scanned, and replenished before you reach a reorder point. Your analysts stop counting boxes and get back on the bench.
- Barcoded Min/Max bins managed on-site
- First-expiry-first-out rotation on dated material
- Replenishment triggered by the reorder engine, not a walk-around
A transactional vendor, or a strategic partner?
Accredited laboratories are held to the same evidence standard as regulated manufacturing — and increasingly expect the same of their suppliers.
Sells a catalogue
- You track the expiry dates
- Price-driven, easily swapped out
- Reactive — you carry the stockout risk
- CoAs chased down when the auditor asks
Solves a business problem
- Shelf life and lot traceability managed for you
- NIST-traceable standards sourced and documented
- Consolidated sourcing across standards, glassware and consumables
- Ship-to and visibility across multiple lab sites
- Reorder levels that account for your sample load
“A transactional vendor sells a product. A strategic supplier helps solve a business problem.”
— Why a missed hold time costs far more than the vial that caused itTotal visibility, in real time
KISS — our web-based VMI platform. The same live data and transparency KTEC provides to aerospace production, aimed at the lab stockroom.
Items on Order
See exactly what's inbound and when it lands.
Hold-Time Risk
Early warning before a reorder point turns into a recollection.
Transaction Reports
Full audit trail of every issue, receipt and adjustment.
Reagent Usage
Real consumption data per method, per bench, per site.
Min & Re-Order Tools
The reorder engine, live — Min/RO computed per item.
Clean Database
Accurate, de-duplicated item data you can actually trust.
SDS & CoA Management
Safety data sheets and certificates managed and on demand.
Multi-Site Visibility
One inventory view across every laboratory you operate.
A team behind the program
The software runs the math — our people run the partnership.
Experienced Customer Service
A dedicated team that knows your account and your methods.
On-Site Support Team
Boots on the ground managing bins, counts and rotation.
Web-Based VMI Software (KISS)
Our own platform — live inventory, reports and reorder tools.
NIST-Traceable Sourcing
Certified standards sourced with the documentation attached.
AS9120B & ISO 9001:2015
Registered quality management — the same system behind our aerospace supply.
40 Years in Business
Four decades keeping demanding operations supplied.
See your reorder points, before your next stockout
Send us your standards, reagents and consumables list and we'll model the Min/Reorder levels, expiration exposure, and hold-time risk — then show you what a managed program looks like for your lab.